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Privacy Policy – UK
Policy Statement

Atain (UK Branch) (hereinafter referred to as “Atain”, the “Company”, “Atain”, “we,” “us,” and “our”) values relationships with prospective employees, business partners, clients (including prospective clients) and any parties who may be interested in Atain’s business services and solutions for any reason, and is committed to protecting your information by handling it responsibly and safeguarding it using appropriate technical, administrative, physical, logical security measures. This Statement outlines the types of personal data collected on our website, how this data is used and safeguarded as well as how UK users may exercise their rights with respect to personal data. Atain strives to comply with applicable laws that are designed to protect individual privacy however, this document has been drafted to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (“UK GDPR”) and some of Atain’s obligations and the rights of any UK Data Subjects identified in this document or any other policy, procedure or guideline may not be applicable to non-UK Data Subjects, who will be subject to the rights available to them in their jurisdiction and as per the local data protection laws that may be applicable.

This Privacy Policy applies to UK Data Subjects when they utilize any of Atain’s online channels and platforms, including Atain’s website (www.atain.com), Atain-branded applications, communication tools, etc. This coverage extends to off-site Services, which includes our email services, customer care and support services, as well as the plugins, if any, integrated into our digital properties.

Scope

This Privacy Policy applies to Atain and Atain affiliates, subsidiaries, and contracted service providers who will collect, use, and maintain your personal data in connection with services you have requested.

Definitions

The terms used in this Policy document have the same meaning and connotation as in the UK GDPR.

How do we collect personal data?
  • Directly : We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us their business card, complete our online forms, subscribe to our newsletters and preference centre, register for webinars, attend meetings or events we host, visit our offices or apply for open roles. We may also obtain personal data directly when, for example, we are establishing a business relationship, performing professional services through a contract, or through our hosted software applications.
  • Indirectly : We obtain personal data indirectly about individuals from a variety of sources, including recruitment services, other third-party providers we engage for the purpose of identifying and forming business contacts and our clients. We may attach personal data to our customer relationship management records to better understand and serve our business clients, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests.
  • Public sources — Personal data may be obtained from public registers (such as Companies House), news articles, sanctions list, and Internet searches.
  • Social and professional networking sites — If you register or login to our websites using social media (e.g., LinkedIn, Google, or Twitter) to authenticate your identity and connect your social media login information with us, we will collect information or content needed for the registration or login that you permitted your social media provider to share with us. We may also use the personal data supplied by you to the social and professional networking sites to contact you. In both cases, that information may include your name and email address and depending on your privacy settings, additional details about you, so please note that your social media provider’s privacy policy will apply. Please refer to that policy and review the privacy controls on the applicable service to set how much information you want shared with us.
  • Business clients — Our business clients may engage us to perform professional services which involves sharing personal data they control as part of that engagement.
  • Recruitment services. We may obtain personal data about candidates from an employment agency, and other parties including former employers, recruitment sites and credit reference agencies.

You understand that by browsing, using ‘Atain ’ Website or any other online channels, you authorise us to collect personal data that you submit to the website for the purposes mentioned in our website privacy policies.Atain may also use Cookies and other tracking technology and the same technologies it uses to analyze the effectiveness of its online resources. More information about how your data will be used by Atain can be found below.

What Personal Data will Atain collect?

The personal data we process may include your:

  • name, gender, age and date of birth;
  • contact information, such as address, email, and mobile phone number;
  • country of residence;
  • marital status and dependents);
  • employment and education details (for example, the organisation you work for, your job title and your education details);
  • financial and tax-related information (for example your income, investments and tax residency);
  • postings or messages on any blogs, forums, platforms, wikis or social media applications and services that we provide (including with third parties);
  • IP address, browser type and language, your access times;
  • information in any complaints you make;
  • details of how you use our products and services;
  • CCTV footage and other information we collect when you access our premises; and
  • details of how you like to interact with us, and other similar information relevant to our relationship.

The personal data we collect may also include so called ‘sensitive’ or ‘special categories’ of personal data, such as details about your:

Racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation

If you choose not to provide, or object to us processing, the information we collect, we may not be able to process your instructions or continue to provide some or all of our services to you or our client. We will notify you of such data at the time that we collect this data.

What lawful reasons do we have for processing personal data?

We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:

  • Contract – We may process personal data in order to perform our contractual obligations (such as employment or provision of services to our prospective Clients).
  • Consent – We may rely on your freely given consent at the time you provided your personal data to us and particularly with reference to special categories of personal data.
  • Legitimate interests – We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced.
  • Legal obligations and public interests – We may process personal data in order to meet regulatory and public interest obligations or mandates.
  • Vital interest: processing is necessary in order to protect the vital interest of the data subject, e.g. matters relating to life, death and health of the data subject
What will Atain do with your personal data?

Atain will use the personal data:

  • To provide services to our clients
  • To meet legal or regulatory requirements
  • Conduct due diligence checks relating to the services
  • For other activities that form part of the operation of our business
  • To manage and respond to any request you submit through our Website.
  • Promoting our professional services, products and capabilities to existing and prospective business clients.
  • Sending invitations and providing access to guests attending our events and webinars or our sponsored events.
  • Personalizing online landing pages and communications we think would be of interest based on interactions with us and group companies.
  • Administering, maintaining and ensuring the security of our information systems, applications and websites.
  • Authenticating registered users to certain areas of our sites.
Whom do we share your personal data?

In connection with any of the purposes outlined in the “What will Atain do with your personal data” section above, we may disclose details about you to:

  • other members of the Atain group companies or third parties that provide services (subject to appropriate safeguards);
  • competent authorities (including courts and authorities regulating us);
  • our advisers, or your advisers each of whom are bound by a duty of confidentiality;
  • anyone to whom we may transfer our rights and/or obligations under the Terms;
  • any other person or organisation after a restructure, sale or acquisition of any member of the Atain group, as long as they use your information for the same purposes we did;
  • credit reference agencies or other organisations that help us make credit decisions and reduce the incidence of fraud; and
  • other third parties that reasonably require access to personal data relating to you.

Our website hosts various blogs, forums, wikis and other social media applications or services that allow you to share content with other users (collectively “Social Media Applications”). Any personal data that you contribute to these Social Media Applications can be read, collected and used by other users of the application. We have little or no control over these other users, so any information you contribute to these Social Media Applications might not be handled in line with this privacy statement. Users of our website should refer to the privacy policies and terms and conditions of those Social Media Applications, which shall apply instead of this Privacy Policy, for information on data processing and how this can be restricted.

Where do we transfer your personal data?

Information we hold about you may be transferred to countries:

  • where we do business;
  • which are linked to your engagement with us;
  • from where you regularly receive or transmit information; or
  • where our third parties conduct their activities.

We note that these countries may have less stringent privacy laws than we do and any information they hold can become subject to their laws and disclosure requirements, including disclosure to governmental bodies, regulatory agencies and private persons. In addition, a number of countries have agreements under which information is exchanged with other countries for law enforcement, tax and other purposes.

We may only transfer your personal data when:

  • the transfer is to a country deemed to provide adequate protection of your personal data by the Information Commissioner’s Office; or
  • where we have otherwise put in place adequate protections (such as contractual obligations or additional technical and organizational safeguards) to ensure the same level of protection for your data as under UK GDPR.

Otherwise, for UK residents, when we, or our permitted third parties, transfer your personal data outside the UK or to countries not deemed adequate , we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the UK. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing. If we transfer your personal data outside the UK in other circumstances (for example, because we have to by law), we will make sure it remains adequately protected.

We may share non-personal, anonymized and aggregated information that no longer constitutes Personal Data under UK GDPR with third parties for several purposes, including data analytics, research, submissions, thought leadership and promotional activity.

How Atain protects your personal data?

We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include but not limited to:

  • education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;
  • administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
  • technological security measures, including fire walls, encryption and anti- virus software;
  • we may apply pseudonymisation, de-identification and anonymisation techniques in efforts to further protect personal data; and
  • physical security measures, such as security passes to access our premises.

The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.

What are your rights?

Data subject may exercise the following or any other rights that may be provided under UK GDPR:

  • Information and Access – In addition to the information set out in this Privacy Policy, you can ask us to verify whether we are processing personal data about you, and if so, to provide more specific information.
  • Correction – You can ask us to correct our records if you believe they contain incorrect or incomplete information about you. Please note that we may need to verify the accuracy of the new data provided.
  • Erasure – You can ask us to erase (delete) your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected. Please note that Atain can refuse to delete or remove Personal Data where it requires information to comply with a legal requirement, for the defense of legal claims or any other lawful purpose under UK GDPR.
  • Processing restrictions – You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, prefer to restrict its use rather than having us erase it, or need us to preserve it for you to establish, exercise, or defend a legal claim. A temporary restriction may apply while verifying whether we have overriding legitimate grounds to process it. You can ask us to inform you before we lift that temporary processing restriction.
  • Data portability – In some circumstances, where you have provided personal data to us, you can ask us to transmit that personal data (in a structured, commonly used, and machine-readable format) directly to another company if is technically feasible.
  • Automated Individual Decision-making – You can ask us to review any decisions made about you which we made solely based on automated processing, including profiling, that produced legal effects concerning you or similarly significantly affected you and you have the right not to be subject to such decisions.
  • Right to Object to Direct Marketing including Profiling – You can object to our use of your personal data for direct marketing purposes, including profiling. We may need to keep some minimal information to comply with your request to cease marketing to you. Unless we expressly obtain your consent, we will not use any Personal Data collected via your use of this website to carry out direct marketing.
  • Right to Withdraw Consent – You can withdraw your consent at any time that you have previously given to one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.
  • Right to make a complaint – You can make a complaint at any time to the relevant supervisory authority in your jurisdiction, depending on your location. We would welcome the chance to deal with a Data Subject’s concerns before it approaches the supervisory authority; please refer paragraph 16 for details.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request unless your request is clearly unfounded or excessive. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.

Do we use Cookies?

Our websites may use cookies. Where cookies are used, a statement will be sent to your browser explaining the use of cookies. To learn more, please refer to our Cookie Policy available on our website.

How long will Atain retain your personal data?

We seek to ensure that we only keep your personal data for the longest of:

  • the period necessary for the relevant activity or services that we are providing to you;
  • any retention period that is required by UK law; or
  • the period in which litigation or investigations might arise in respect of the services.

Following the expiry of the retention period we shall destroy or anonymize your Personal Data in accordance with our internal Data Retention Policy and Retention Schedule, which has been drafted to comply with UK GDPR and applicable UK laws.

Do we link to other websites?

Our websites may contain links to other sites that are not governed by this Privacy Policy. Please review the destination websites’ privacy policies (which shall be applicable in the place of this Privacy Policy) before submitting personal data on those sites. Whilst we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.

Changes to this privacy statement:

From time to time we may update this statement. When we do, we will publish the changes on this Website. If you do not agree with these changes, you should discontinue your use of our Website. If material changes are made to this Statement, we will notify users by placing a prominent notice on this Website.

This Privacy Policy was last updated 08-Sept-2023.

How to contact us, request access to your personal data or contact Atain with questions or feedback?

If you have any queries relating to the processing/usage of information provided by you or Atain Privacy Policy. you wish to exercise any of the data subject rights or you wish to make a complaint, you may write to us at privacy1@atain.com.

In relation to UK data protection issues, you also have the right to contact the Information Commissioner’s Office, the UK supervisory authority for data protection issues:

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Policy Statement

Atain (UK Branch) (hereinafter referred to as “Atain”, the “Company”, “Atain”, “we,” “us,” and “our”) is committed to safeguarding the privacy and distinguishes the need for appropriate safety of any Personal Data of its clients, end-customers and vendors (hereinafter referred as “users”). The authenticity of the Personal Data is the sole responsibility of the users and Atain shall not be held accountable for the accuracy of the same. This Privacy Policy (Contact Us) has to be read together with the Privacy Policy (Website) available on the website. In case of any conflict between the two, the Privacy Policy (Website) shall prevail. Atain strives to comply with applicable laws that are designed to protect individual privacy however, this document has been drafted to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (“UK GDPR”) and some of Atain’s obligations and the rights of any UK Data Subjects identified in this document or any other policy, procedure or guideline may not be applicable to non-UK Data Subjects, who will be subject to the rights available to them in their jurisdiction and as per the local data protection laws that may be applicable.

You understand that by browsing, using ‘Atain’ Website or any other online channels, you authorise us to collect personal data that you submit to the website for the purposes mentioned in our website privacy policies. Atain may also use Cookies and other tracking technology and the same technologies it uses to analyze the effectiveness of its online resources. More information about how your data will be used by Atain can be found below.

Who is collecting your personal data?

When you submit a query at Atain , Atain will collect and use personal data about you to contact you for the purpose you have requested. As described in this Privacy Policy, your personal data may be retained and used by Atain for providing you with services you have requested.

“Atain” means the specific Atain affiliates, subsidiaries, and contracted service providers who will collect, use, and maintain your personal data in connection with services you have requested.

Definitions

The terms used in this Policy document have the same meaning as in the UK GDPR.

What Personal Data will Atain collect?

Atain shall collect and store the information submitted by you on the website when you get in touch with us. Your submission of personal data constitutes your consent to Atain’s use of your data and your verification that the data is accurate.

By submitting your information, you acknowledge that you have read and understood the foregoing and consent to the use of your information as set out above. You are not mandated to provide any requested information to Atain , but failing to do so may result in not being able to resolve your queries efficiently. Please refer to our Privacy Policy (Website) available on our website for more details.

By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature.

What will Atain do with your personal data?

Atain will use your personal data:

  • To contact you for the purpose you have requested.
  • To provide you with services you have requested and enhancing your experience.
  • Subject to your separate and explicit consent, in relation to products and services that may be of interest to you*.

*We will ask you to give this consent on submission of your personal data; after reviewing this policy, you will be asked to tick a box indicating your agreement to the following statement: “I would like Atain to contact me in relation to products and services that may be of interest to my company“.

We will put in place measures to protect your information and keep it secure. We will respect your data protection rights and aim to give you control over your own information.

Who will have access to your personal data? Where are they located?

In general, access to your personal data will be restricted to minimize the number of people in Atain who need it in order evaluate and resolve your queries, or to whom Atain is compelled to provide it by applicable law.

Personal data may be transferred to a country other than the one in which you reside which may not have the same legal protections for personal data as your home country. Atain will ensure an adequate level of protection of the data being transferred. Please refer to our Website Privacy Policy for more details.

The following categories of individuals will have access to your personal data:
  1. Individuals performing administrative and IT support functions.
  2. Individuals who might be required at Atain , to resolve queries /offer the services requested by you.
  3. Authorized personnel of Atain’s service providers, including:
  • Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
  • A successor to Atain in the event that it sells or divests all or part of its business.
How long will Atain retain your personal data?

We seek to ensure that we only keep your personal data for the longest of:

  • the period necessary for the relevant activity or services that we are providing to you;
  • any retention period that is required by UK law; or
  • the period in which litigation or investigations might arise in respect of the services.

Following the expiry of the retention period we shall destroy or anonymize your Personal Data in accordance with our internal Data Retention Policy, which has been drafted to comply with UK GDPR and applicable UK laws.

How Atain protects your personal data?

We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include but not limited to:

  • education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;
  • administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
  • technological security measures, including fire walls, encryption and anti- virus software; and
  • physical security measures, such as security passes to access our premises.

The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.

How to contact us, request access to your personal data or contact Atain with questions or feedback?

If you have a question, comment, or complaint, wish to obtain a copy of Atain ’s Privacy Policy, you wish to exercise any of the data subject rights or you wish to make a complaint, you may write to us at privacy1@atain.com.

In relation to UK data protection issues, you also have the right to contact the Information Commissioner’s Office, the UK supervisory authority for data protection issues:

The ICO’s address:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow

Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

 

(This Privacy Policy was last updated 08-Sept-2023)

Policy Statement

Thank you for your interest in exploring career opportunities with Atain (UK Branch) (hereinafter referred to as “Atain”, the “Company”, “Atain”, “we,” “us,” and “our”). Before continuing, please take a few minutes to read and understand our Privacy Policy. This Privacy Policy explains what personal data we may gather about you as part of our recruitment activities and how this information may be used and shared. This Privacy Policy (Career) has to be read together with the Privacy Policy (Website) available on the website. In case of any conflict between the two, the Privacy Policy (Website) shall prevail. Atain strives to comply with applicable laws that are designed to protect individual privacy, however, this document has been drafted to comply with the Data Protection Act 2018 and the UK General Data Protection Regulation (“UK GDPR”) and some of Atain’s obligations and the rights of any UK Data Subjects identified in this document or any other policy, procedure or guideline may not be applicable to non-UK Data Subjects, who will be subject to the rights available to them in their jurisdiction and as per the local data protection laws that may be applicable.

In this Privacy Policy, we will refer to your information as “Personal Data” (or “personal data”). Please note that we may sometimes collectively refer to collecting, handling, storing and protecting your Personal Data as “processing” such information.

If you use Atain’s online career resources, we collect personal data that you submit to the website and use it for recruiting-related purposes. Atain may also use Cookies and other tracking technology to provide you with a personalized online experience, to send relevant information about careers and opportunities at Atain, and to analyze the effectiveness of its recruitment efforts and resources. Please refer to our Cookie Policy for more information. More information about how your data will be used by Atain during the recruitment process can be found below.

You understand that by browsing, using ‘Atain’ Website or any other online channels, you authorise us to collect personal data that you submit to the website for the purposes mentioned in our website privacy policies. Atain may also use Cookies and other tracking technology and the same technologies it uses to analyze the effectiveness of its online resources. More information about how your data will be used by Atain can be found below

Definitions

The terms used in this Privacy Policy have the same meaning as in the UK GDPR.

Who is collecting your personal data?

When you apply for a job at Atain, we will collect and use personal data about you during the recruiting and any hiring process. As described in this Privacy Policy, your personal data may be retained and used by us for the purpose of considering your qualifications for employment, as required by law, or as otherwise described below.

The specific Atain affiliates, subsidiaries, and contracted service providers who will collect, use, and maintain your personal data in connection with your application for employment, Recruiting and Talent Management processes, and any hiring process if you are extended an offer of employment.

What Personal Data will Atain collect?

The following categories of data (where applicable) will generally be collected by Atain:

  1. Data you submit in resumes / CVs, letters, writing samples, or other written materials;
  2. Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches;
  3. Data provided by third-party placement firms, recruiters, or job-search websites, including LinkedIn, where applicable;
  4. Recommendations provided on your behalf by others;
  5. Data about your prior employment, education, and where applicable, credit history, criminal records or other data revealed during background screenings;
  6. Data about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such data and other applicable limitations; and
  7. Data about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Atain’s workforce.

We will ask for your consent prior to the submission of the Personal Data above, and such submission constitutes your consent to Atain’s use of your data as specified in this Privacy Policy and your verification that the data is accurate.

By submitting your information, you acknowledge that you have read and understood the foregoing and consent to the use of your information as set out below. You are not mandated to provide any requested information to Atain, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied given that, as your prospective employer, there is certain data that we require to fulfil our obligations in the fields of employment, social security and social protection law as applicable and there is certain information we require to enter into and fulfil an employment contract with you. These, together with the consent we will ask from you on submission of your personal data, form the lawful grounds for processing your personal data.

By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.

What will Atain do with your personal data?

Atain will use your personal data to:

  1. Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available;
  2. Perform administrative functions (e.g. reimburse you for interview-related expenses);
  3. Perform analysis of its applicant pool in order to better understand who is applying to positions at Atain and how to attract top talent;
  4. Perform any legally-required reporting or otherwise carry out the obligations required of us in the field of employment, social security or social protection law (as applicable), and respond to legal process; and
  5. In some cases and where we have performed a risk assessment and concluded that there is no other more intrusive method of monitoring and processing such data, record your online interview for review by additional recruiters and hiring managers. In such cases, Atain will seek your explicit consent to be recorded.

Further, if you join Atain’s Talent Network, subject to your separate and explicit consent it will enter you into a database to receive future mailings about Atain’s new positions and events.

Ensure that you provide your contact information (only) at https://atain.azurewebsites.net/careers/ /—a site that Atain maintains to notify you about new positions that may be of interest to you. Your contact information may be used by Atains to send you invitations to sign up for future position alerts and invitations to its recruiting events. We will ask you to give your consent for this on submission of your personal data; after reviewing this policy, you will be asked to tick a box indicating your agreement to the following statement: “I would like Atain to contact me in relation to career opportunities and events that may be of interest to me“. You may opt-out of receiving messages and alerts at any time if you choose and we will notify you of this in our subsequent communications with you.

From what sources will Atain obtain your personal data?

Atain may obtain data about you from the following sources:

  1. From you, when you submit resumes or other information online;
  2. From conversations with recruiters and interviews with hiring managers and other Atain personnel or representatives, some of which may be recorded (with your express knowledge and consent and following consideration by us of the risks of such monitoring method to your rights and freedoms and whether there is a less intrusive method available) as well as from Internet searches that these individuals may perform, or data that they may obtain from job search or professional networking websites (e.g. naukri.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
  3. From third-party recruiters, staffing companies, or websites where you are introduced to Atain. We do not accept unsolicited resumes from 3rd party recruitment agencies, but we sometimes use such agencies, subject to a written agreement. Any resume or other candidate information submitted outside of established candidate submission procedure (including through the Careers website or via email to any Atain employee) and without a written agreement or otherwise will be deemed to be provided for Atain’s use, and no fee will be paid should the candidate be hired by Atain; and
  4. From background checks, as applicable. Where permitted by law, Atain may contract with a third party to perform a pre-employment background screening. The content of background check information shall be in accordance with UK applicable laws, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. These types of information will only be collected with your prior consent and, where applicable, in order to fulfil our obligations and exercise our specific rights in the field of employment, social security and social protection law, and you will receive more information about the nature of such a background check including the lawful bases for processing such information where not covered by this policy before it begins. Where required by applicable local law, you may be asked to provide certain background check information (which may include sensitive data) directly to Atain.
Who will have access to your personal data? Where are they located?

In general, access to your personal data will be restricted to minimize the number of people in Atain Network (including Atain Group companies and their related entities.) who need it in order evaluate your application for employment, perform functions supporting our HR and GRO function, or to whom Atain is compelled to provide it by applicable law.

Personal Data may be transferred to a country other than the one in which you reside, which may not have the same legal protections for personal data in the UK. Atain will, however ensure an adequate level of protection of the data being transferred to that under UK GDPR.

The following categories of individuals will have access to your personal data:
  1. Recruiters within the UK. Such individuals may be based in a different country and will be subject to the transfer safeguards mentioned above;
  2. Hiring managers and other interviewers. Often these individuals will be based in the country where the position is based, but in some cases they may be located in other countries and will be subject to the transfer safeguards mentioned above;
  3. The global Atain’s Talent Management teams, consisting of a limited number of individuals based in several countries;
  4. Individuals performing administrative and IT support functions.
  5. Authorized personnel of Atain’s service providers, including:
  • Carrier builder which hosts and supports Atain’s recruitments;
  • Companies contracted to perform background screenings, where applicable. These companies may be based in another country and will be subject to the transfer safeguards mentioned above, and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check. You will receive more information about any such check before it begins;
  • Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
  • A successor to Atain in the event that it sells or divests all or part of its business.
How long will Atain retain your personal data?

We seek to ensure that we only keep your personal data for the longest of:

  • the period necessary for the relevant activity or services which is at least 24 months under our contractual arrangements;
  • any retention period that is required by law; or
  • the period in which litigation or investigations might arise in respect of the services.

Atain has in place a Data Retention Policy and Retention Schedule; on joining Atain we will supply you with such policies for your review.

How Atain protects your personal data?

We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include but not limited to:

  • education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;
  • administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
  • technological security measures, including fire walls, encryption and anti- virus software; and
  • physical security measures, such as security passes to access our premises.

The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.

Atain has in place an Information Security Policy; on joining Atain we will supply you with such policies for your review.

Changes to this Privacy Policy

We may modify or amend this Privacy Policy from time to time at our discretion. When we make changes to this policy, we will amend the revision date at the top of this page and such modified or amended privacy policy shall be effective as to you and your information as of that revision date. We encourage you to review this Privacy Policy periodically to be informed about how we are protecting your personal data.

This Privacy Policy was last updated 08-Sept-2023.

How to contact us, request access to your personal data or contact Atain with questions or feedback?

If you have a question, comment, or complaint, wish to obtain a copy of Atain’s Privacy Policy, you wish to exercise any of the data subject rights or you wish to make a complaint, you may Contact us at privacy1@atain.com.

In relation to UK data protection issues, you also have the right to contact the Information Commissioner’s Office, the UK supervisory authority for data protection issues:

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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