Policy Statement
Atain (UAE Branch) (hereinafter referred to as “Atain”, the “Company”, “Atain”, “we,” “us,” and “our”) values relationships with prospective employees, business partners, clients (including prospective clients) and any parties who may be interested in Atain’s business services and solutions for any reason, and is committed to protecting your information by handling it responsibly and safeguarding it using appropriate technical, administrative, physical, logical security measures. This Statement outlines the types of personal data collected on our website, how this data is used and safeguarded. Atain strives to comply with applicable laws that are designed to protect individual privacy however, this document has been drafted to comply with the Federal Decree-Law No. 45/2021 On the Protection of Personal Data (“UAE PDPL”) and some of Atain’s obligations and the rights of any UAE Data Subjects identified in this document or any other policy, procedure or guideline may not be applicable to non-UAE Data Subjects, who will be subject to the rights available to them in their jurisdiction and as per the local data protection laws that may be applicable.
This Privacy Policy applies to UK Data Subjects when they utilize any of Atain’s online channels and platforms, including Atain’s website (www.atain.com), Atain-branded applications, communication tools, etc. This coverage extends to off-site Services, which includes our email services, customer care and support services, as well as the plugins, if any, integrated into our digital properties.
Definitions
The terms used in this Privacy Policy have the same meaning as in the UAE PDPL.
Who is collecting your personal data?
When you apply for a job at Atain, we will collect and use personal data about you during the recruiting and any hiring process. As described in this Privacy Policy, your personal data may be retained and used by us for the purpose of considering your qualifications for employment, as required by law, or as otherwise described below.
The specific Atain affiliates, subsidiaries, and contracted service providers who will collect, use, and maintain your personal data in connection with your application for employment, Recruiting and Talent Management processes, and any hiring process if you are extended an offer of employment.
What Personal Data will Atain collect?
- The following categories of data (where applicable) will generally be collected by Atain:
- Data you submit in resumes / CVs, letters, writing samples, or other written materials;
- Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches;
- Data provided by third-party placement firms, recruiters, or job-search websites, including LinkedIn, where applicable;
- Recommendations provided on your behalf by others;
- Data about your prior employment, education, and where applicable, credit history, criminal records or other data revealed during background screenings;
- Data about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such data and other applicable limitations; and
- Data about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Atain’s workforce.
We will ask for your consent prior to the submission of the Personal Data above, and such submission constitutes your consent to Atain’s use of your data as specified in this Privacy Policy and your verification that the data is accurate.
By submitting your information, you acknowledge that you have read and understood the foregoing and consent to the use of your information as set out below. You are not mandated to provide any requested information toAtain, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied given that, as your prospective employer, there is certain data that we require to fulfil our obligations in the fields of employment, social security and social protection law as applicable and there is certain information we require to enter into and fulfil an employment contract with you. These, together with the consent we will ask from you on submission of your personal data, form the lawful grounds for processing your personal data.
By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
For what purpose will Atain process your personal data?
Atain will use your personal data to:
- Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available;
- Perform administrative functions (e.g. reimburse you for interview-related expenses);
- Perform analysis of its applicant pool in order to better understand who is applying to positions at
- Atain and how to attract top talent;
- Perform any legally-required reporting or otherwise carry out the obligations required of us in the field of employment, social security or social protection law (as applicable), and respond to legal process; and
- In some cases and where we have performed a risk assessment and concluded that there is no other more intrusive method of monitoring and processing such data, record your online interview for review by additional recruiters and hiring managers. In such cases, Atain will seek your explicit consent to be recorded.
Further, if you join Atain’s Talent Network, subject to your separate and explicit consent it will enter you into a database to receive future mailings about Atain’s new positions and events.
Ensure that you provide your contact information (only) at https://atain.azurewebsites.net/careers/ /—a site that Atain maintains to notify you about new positions that may be of interest to you. Your contact information may be used by Atain to send you invitations to sign up for future position alerts and invitations to its recruiting events. We will ask you to give your consent for this on submission of your personal data; after reviewing this policy, you will be asked to tick a box indicating your agreement to the following statement: “I would like Atain to contact me in relation to career opportunities and events that may be of interest to me”. You may opt-out of receiving messages and alerts at any time if you choose and we will notify you of this in our subsequent communications with you.
From what sources will Atain obtain your personal data?
Atain may obtain data about you from the following sources:
From you, when you submit resumes or other information online;
From conversations with recruiters and interviews with hiring managers and other Atain personnel or representatives, some of which may be recorded (with your express knowledge and consent and following consideration by us of the risks of such monitoring method to your rights and freedoms and whether there is a less intrusive method available) as well as from Internet searches that these individuals may perform, or data that they may obtain from job search or professional networking websites (e.g. naukri.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
From third-party recruiters, staffing companies, or websites where you are introduced to Atain. We do not accept unsolicited resumes from 3rd party recruitment agencies, but we sometimes use such agencies, subject to a written agreement. Any resume or other candidate information submitted outside of established candidate submission procedure (including through the Careers website or via email to any Atain employee) and without a written agreement or otherwise will be deemed to be provided for Atain’s use, and no fee will be paid should the candidate be hired by Atain; and
From background checks, as applicable. Where permitted by law, Atain may contract with a third party to perform a pre-employment background screening. The content of background check information shall be in accordance with applicable laws, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. These types of information will only be collected with your prior consent and, where applicable, in order to fulfil our obligations and exercise our specific rights in the field of employment, social security and social protection law, and you will receive more information about the nature of such a background check including the lawful bases for processing such information where not covered by this policy before it begins. Where required by applicable local law, you may be asked to provide certain background check information (which may include sensitive data) directly to Atain.
Who will have access to your personal data? Where are they located?
In general, access to your personal data will be restricted to minimize the number of people in Atain Network (including Atain Group companies and their related entities.) who need it in order evaluate your application for employment, perform functions supporting our HR and GRO function, or to whom Atain is compelled to provide it by applicable law.
Personal Data may be transferred to a country other than the one in which you reside, which may not have the same legal protections for personal data in the UAE. We may only transfer your personal data when:
- the transfer is to a country deemed to provide adequate protection of your personal data by the UAE Data Office; or
- where we have otherwise put in place adequate protections (such as contractual obligations or additional technical and organizational safeguards) to ensure the same level of protection for your data as under the UAE PDPL.
Otherwise, when we, or our permitted third parties, transfer your personal data outside the UAE or to countries not deemed adequate, we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the UAE. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing. If we transfer your personal data outside the UAE in other circumstances (for example, because we have to by law), we will make sure it remains adequately protected.
The following categories of individuals will have access to your personal data:
- Recruiters within the UAE. Such individuals may be based in a different country and will be subject to the transfer safeguards mentioned above;
- Hiring managers and other interviewers. Often these individuals will be based in the country where the position is based, but in some cases they may be located in other countries and will be subject to the transfer safeguards mentioned above;
- The global Atain’s Talent Management teams, consisting of a limited number of individuals based in several countries;
- Individuals performing administrative and IT support functions.
- Authorized personnel of Atain’s service providers, including:
- Carrier builder which hosts and supports Atain’s recruitments;
- Companies contracted to perform background screenings, where applicable. These companies may be based in another country and will be subject to the transfer safeguards mentioned above, and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check. You will receive more information about any such check before it begins;
- Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
- A successor to Atain in the event that it sells or divests all or part of its business.
How long will Atain retain your personal data?
We seek to ensure that we only keep your personal data for the longest of:
- the period necessary for the relevant activity or services which is at least 24 months under our contractual arrangements;
- any retention period that is required by applicable law; or
- the period in which litigation or investigations might arise in respect of the services.
Atain has in place a Data Retention Policy and Retention Schedule; on joining Atain we will supply you with such policies for your review.
How Atain protects your personal data?
We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include but not limited to:
- education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;
- administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
- technological security measures, including fire walls, encryption and anti- virus software; and
- physical security measures, such as security passes to access our premises.
The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.
Atain has in place an Information Security Policy; on joining Atain we will supply you with such policies for your review.
Changes to this Privacy Policy
We may modify or amend this Privacy Policy from time to time at our discretion. When we make changes to this policy, we will amend the revision date at the top of this page and such modified or amended privacy policy shall be effective as to you and your information as of that revision date. We encourage you to review this Privacy Policy periodically to be informed about how we are protecting your personal data.
This Privacy Policy was last updated 11-Sep-2023.
How to contact us, request access to your personal data or contact Atain with questions or feedback?
If you have a question, comment, or complaint, wish to obtain a copy of Atain’s Privacy Policy, you wish to exercise any of the data subject rights or you wish to make a complaint, you may Contact us at privacy1@atain.com.
Policy Statement
Thank you for your interest in exploring career opportunities with Atain Services and Technologies FZ
LLC (UAE Branch) (hereinafter referred to as “Atain”, the “Company”, “Atain”, “we,” “us,” and
“our”). Before continuing, please take a few minutes to read and understand our Privacy Policy. This Privacy Policy explains what personal data we may gather about you as part of our recruitment activities and how this information may be used and shared. This Privacy Policy (Career) has to be read together with the Privacy Policy (Website) available on the website. In case of any conflict between the two, the Privacy Policy (Website) shall prevail. Atain strives to comply with applicable laws that are designed to protect individual privacy, however, this document has been drafted to comply with the Federal Decree-Law No. 45/2021 On the Protection of Personal Data (“UAE PDPL”) and some of Atain’s obligations and the rights of any UAE Data Subjects identified in this document or any other policy, procedure or guideline may not be applicable to non-UAE Data Subjects, who will be subject to the rights available to them in their jurisdiction and as per the local data protection laws that may be applicable.
In this Privacy Policy, we will refer to your information as “Personal Data” (or “personal data”). Please note that we may sometimes collectively refer to collecting, handling, storing and protecting your Personal Data as “processing” such information.
If you use Atain’s online career resources, we collect personal data that you submit to the website and use it for recruiting-related purposes. Atain may also use Cookies and other tracking technology to provide you with a personalized online experience, to send relevant information about careers and opportunities at Atain, and to analyze the effectiveness of its recruitment efforts and resources. Please refer to our Cookie Policy for more information. More information about how your data will be used by Atain during the recruitment process can be found below.
You understand that by browsing, using ‘Atain’ Website or any other online channels, you authorise us to collect personal data that you submit to the website for the purposes mentioned in our website privacy policies.Atain may also use Cookies and other tracking technology and the same technologies it uses to analyze the effectiveness of its online resources. More information about how your data will be used by Atain can be found below
Definitions
The terms used in this Privacy Policy have the same meaning as in the UAE PDPL.
Who is collecting your personal data?
When you apply for a job at Atain, we will collect and use personal data about you during the recruiting and any hiring process. As described in this Privacy Policy, your personal data may be retained and used by us for the purpose of considering your qualifications for employment, as required by law, or as otherwise described below.
The specific Atain affiliates, subsidiaries, and contracted service providers who will collect, use, and maintain your personal data in connection with your application for employment, Recruiting and Talent Management processes, and any hiring process if you are extended an offer of employment.
What Personal Data will Atain collect?
- The following categories of data (where applicable) will generally be collected by Atains:
- Data you submit in resumes / CVs, letters, writing samples, or other written materials;
- Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches;
- Data provided by third-party placement firms, recruiters, or job-search websites, including LinkedIn, where applicable;
- Recommendations provided on your behalf by others;
- Data about your prior employment, education, and where applicable, credit history, criminal records or other data revealed during background screenings;
- Data about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such data and other applicable limitations; and
- Data about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required, as well as to understand the diversity characteristics of the Atain’s workforce.
We will ask for your consent prior to the submission of the Personal Data above, and such submission constitutes your consent to Atain’s use of your data as specified in this Privacy Policy and your verification that the data is accurate.
By submitting your information, you acknowledge that you have read and understood the foregoing and consent to the use of your information as set out below. You are not mandated to provide any requested information to Atain, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied given that, as your prospective employer, there is certain data that we require to fulfil our obligations in the fields of employment, social security and social protection law as applicable and there is certain information we require to enter into and fulfil an employment contract with you. These, together with the consent we will ask from you on submission of your personal data, form the lawful grounds for processing your personal data.
By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
For what purpose will Atain process your personal data?
Atain will use your personal data to:
- Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available;
- Perform administrative functions (e.g. reimburse you for interview-related expenses);
- Perform analysis of its applicant pool in order to better understand who is applying to positions at
- Atain and how to attract top talent;
- Perform any legally-required reporting or otherwise carry out the obligations required of us in the field of employment, social security or social protection law (as applicable), and respond to legal process; and
- In some cases and where we have performed a risk assessment and concluded that there is no other more intrusive method of monitoring and processing such data, record your online interview for review by additional recruiters and hiring managers. In such cases, Atain will seek your explicit consent to be recorded.
Further, if you join Atain’s Talent Network, subject to your separate and explicit consent it will enter you into a database to receive future mailings about Atain’s new positions and events.
Ensure that you provide your contact information (only) at https://atain.azurewebsites.net/careers/ /—a site that Atain maintains to notify you about new positions that may be of interest to you. Your contact information may be used by Atain to send you invitations to sign up for future position alerts and invitations to its recruiting events. We will ask you to give your consent for this on submission of your personal data; after reviewing this policy, you will be asked to tick a box indicating your agreement to the following statement: “I would like Atain to contact me in relation to career opportunities and events that may be of interest to me”. You may opt-out of receiving messages and alerts at any time if you choose and we will notify you of this in our subsequent communications with you.
From what sources will Atain obtain your personal data?
Atain may obtain data about you from the following sources:
- From you, when you submit resumes or other information online;
- From conversations with recruiters and interviews with hiring managers and other Atain personnel or representatives, some of which may be recorded (with your express knowledge and consent and following consideration by us of the risks of such monitoring method to your rights and freedoms and whether there is a less intrusive method available) as well as from Internet searches that these individuals may perform, or data that they may obtain from job search or professional networking websites (e.g. naukri.com, LinkedIn, etc.) where you may have made data about yourself publicly available;
- From third-party recruiters, staffing companies, or websites where you are introduced to Atain. We do not accept unsolicited resumes from 3rd party recruitment agencies, but we sometimes use such agencies, subject to a written agreement. Any resume or other candidate information submitted outside of established candidate submission procedure (including through the Careers website or via email to any Atain employee) and without a written agreement or otherwise will be deemed to be provided for Atain’s use, and no fee will be paid should the candidate be hired by Atain; and
- From background checks, as applicable. Where permitted by law, Atain may contract with a third party to perform a pre-employment background screening. The content of background check information shall be in accordance with applicable laws, but may include information gathered from publicly available sources, your former employers or colleagues, schools you have attended, credit reporting agencies, and criminal records databases. These types of information will only be collected with your prior consent and, where applicable, in order to fulfil our obligations and exercise our specific rights in the field of employment, social security and social protection law, and you will receive more information about the nature of such a background check including the lawful bases for processing such information where not covered by this policy before it begins. Where required by applicable local law, you may be asked to provide certain background check information (which may include sensitive data) directly to Atain.
Who will have access to your personal data? Where are they located?
In general, access to your personal data will be restricted to minimize the number of people in Atain Network (including Atain Group companies and their related entities.) who need it in order evaluate your application for employment, perform functions supporting our HR and GRO function, or to whom Atain is compelled to provide it by applicable law.
Personal Data may be transferred to a country other than the one in which you reside, which may not have the same legal protections for personal data in the UAE. We may only transfer your personal data when:
- the transfer is to a country deemed to provide adequate protection of your personal data by the UAE Data Office; or
- where we have otherwise put in place adequate protections (such as contractual obligations or additional technical and organizational safeguards) to ensure the same level of protection for your data as under the UAE PDPL.
Otherwise, when we, or our permitted third parties, transfer your personal data outside the UAE or to countries not deemed adequate, we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the UAE. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing. If we transfer your personal data outside the UAE in other circumstances (for example, because we have to by law), we will make sure it remains adequately protected.
The following categories of individuals will have access to your personal data:
- Recruiters within the UAE. Such individuals may be based in a different country and will be subject to the transfer safeguards mentioned above;
- Hiring managers and other interviewers. Often these individuals will be based in the country where the position is based, but in some cases they may be located in other countries and will be subject to the transfer safeguards mentioned above;
- The global Atain’s Talent Management teams, consisting of a limited number of individuals based in several countries;
- Individuals performing administrative and IT support functions.
- Authorized personnel of Atain’s service providers, including:
- Carrier builder which hosts and supports Atain’s recruitments;
- Companies contracted to perform background screenings, where applicable. These companies may be based in another country and will be subject to the transfer safeguards mentioned above, and may obtain data from other countries where you have lived, worked or studied, as may be relevant as part of a background check. You will receive more information about any such check before it begins;
- Government officials where legal reporting requirements may exist, or law enforcement agencies or private litigants in response to valid law enforcement process (warrant, subpoena, or court order); and
- A successor to Atain in the event that it sells or divests all or part of its business.
How long will Atain retain your personal data?
We seek to ensure that we only keep your personal data for the longest of:
- the period necessary for the relevant activity or services which is at least 24 months under our contractual arrangements;
- any retention period that is required by applicable law; or
- the period in which litigation or investigations might arise in respect of the services.
Atain has in place a Data Retention Policy and Retention Schedule; on joining Atain we will supply you with such policies for your review.
How Atain protects your personal data?
We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include but not limited to:
- education and training to relevant staff to ensure they are aware of our privacy obligations when handling personal data;
- administrative and technical controls to restrict access to personal data to a ‘need to know’ basis;
- technological security measures, including fire walls, encryption and anti- virus software; and
- physical security measures, such as security passes to access our premises.
The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.
Atain has in place an Information Security Policy; on joining Atain we will supply you with such policies for your review.
Changes to this Privacy Policy
We may modify or amend this Privacy Policy from time to time at our discretion. When we make changes to this policy, we will amend the revision date at the top of this page and such modified or amended privacy policy shall be effective as to you and your information as of that revision date. We encourage you to review this Privacy Policy periodically to be informed about how we are protecting your personal data.
This Privacy Policy was last updated 11-Sep-2023.
How to contact us, request access to your personal data or contact Atain with questions or feedback?
If you have a question, comment, or complaint, wish to obtain a copy of Atain’s Privacy Policy, you wish to exercise any of the data subject rights or you wish to make a complaint, you may Contact us at privacy1@atain.com
